Even though organizing a business event may seem simple at first glance, as a manager you have many details to think about. Some may be easier to reach, while others require special attention. The first thing to do is to define the goals of the event precisely. This will allow you to hold an appropriate event and, most importantly, hit your targets more easily. There is a lot to discover between the choice of topics, entertainment, food and drinks. But if you go through very specific steps, you can easily get out of it. Learn how to organize a successful corporate event.
Choose the right type of corporate event
Depending on the goals you have defined for your event, you can choose between several event types.
The business seminar
This is an event that can, and can, extend over several days understand different activities. In a seminar you can plan a plenary session, workshops or team building. It’s also important to include moments of relaxation to punctuate the event.
The product launch
It’s kind of Presentation of new products your company to your customers. Make sure you highlight what you’re offering to entice your targets. The best time for such an event is late in the day or early evening.
The customer event
We are talking about a demonstration here, the aim of which is Thank your customers or retain them. Speak in a simple and informal manner during this event. To add atmosphere to the evening, plan a social cocktail reception. During a customer event, an artistic or musical animation is often recommended.
The company party
A company evening is an opportunity for you congratulate your employees for example after very good annual performance. Organize a social evening where highlights are shared among colleagues. This event is ideal for having fun and getting motivated.
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Keep your guests busy and entertained
So that your event is a success, it is important that you offer your guests an unforgettable experience. In order to grab their attention and keep their interest, they need to be entertained as much as possible. Artistic entertainment and fun activities are perfect for create a hum around the event. Once their interests are acquired, their satisfaction is within your reach. When the audience is happy, your brand visibility increases significantly.
to entertain everyone a big party is a good alternative. However, during the times when your guests are waiting, you need to find parades. For example, if there is one or more queues, provide entertainment with jugglers. Large screens near the queue or Tablets that you will distribute can also be perfect. These media allow you to convey compelling and engaging content. You have the full attention of your audience. In this sense you will find a large selection of tablets for rent on the market. It is your goal shorten the waiting time for your guests.
Decide on your topic
It is often important to define a topic for a successful company event. For example, if you are preparing for a conference, the conference you choose must meet your goals. In addition, by organizing a themed and creative evening, you can be sure that your employees and/or guests will not be bored. Set the theme to your liking to ensure an authentic event and a friendlier atmosphere.
If you are running out of ideas on the topic, we invite you to discover some examples:
- Vintage theme for a retro atmosphere,
- evening with a color theme,
- theme with disguises, rhinestones, feathers and sequins,
- casino theme,
- Disco theme partyEtc.
As you have probably understood, you have a wide range of options for the topic of your company event.
Count on good entertainment
You certainly understood that entertainment is a key element in the success of your event. It is therefore important to choose it well. To bet on the good, you have to focus on it certain items.
Emotional entertainment is the order of the day. Whether we’re talking about fun, excitement, surprise or admiration, your guests will want to continue their experience. They will also want to share it with others by posting it in social networks for example.
Your target group profile
To choose the right entertainment for your corporate event, pay close attention to the profile of your audience. It is then necessary to make a demographic analysis your guests. In other words, determining their age, social class, and gender is essential. This is the only way to build the right conversation.
Create a calendar for the event
When you create a calendar for your corporate event, one of the things you can do is set a date and plan properly. For the date, we advise you to avoid weekends, public holidays or even school holidays. Ideally you bet on a day just before the end of the week like Thursday. The availability of the people you want to invite is better guaranteed in this case.
A calendar also offers you the opportunity to find out about the most important specialist events that may be taking place simultaneously in your region. If your event requires accommodation solutions for your guests, ensure thisThere are no major trade fairs in your area on the same day. Otherwise they would have a hard time finding free or cheap rooms.
Plan for food and drinks
Even if your event is not really catered, we advise you to take this aspect seriously. In addition, the presentation must be by type of event that you suggest. Attention ! Just as important as the food itself is the method by which the food is served.
But above all, think carefully Choose the caterer or the restaurateur who will take care of it. It is best to decide on a restoration professional in your area or region. This way you avoid unpleasant surprises (delivery delays, expired food and drinks, etc.).
Finally, make a list what you really need, depending on the event you are planning. It would indeed be inappropriate to only serve sandwiches and bottles of beer during a corporate gala night.
Promote your event
To publicize your event, and above all, so that your customers or employees have it want to participate, it is necessary to promote it. An unlimited budget is often rare in such an organization. Excessive spending should always be avoided.
It is possible to promote an event with a reasonable budget. One of the alternatives available to you is the creation of a webpage dedicated to the event on your website. You can also bet on social networks. These are effective channels to get your project out there quickly.
press and media are also good choices. They are often looking for interesting news. By creating a memorable press release, you put every opportunity on your side to attract the attention of trade journals and newspapers. The latter, for their part, will soon be talking about it and sharing the information.